Learning Sharakshara App

Learning a new software is always tricky and time-consuming, and there is no easy or shortcut way to it. Just like every relationship requires time and effort from everyone involved, learning the Sharakshara App is also a journey made by both the product and your institution.

Sharakshara comes with hundreds of powerful features, and even though it is designed to be highly user-friendly, it still requires time to understand your institution’s processes and data in order to provide the right solutions. This will only happen when your institution actively uses the system and allows Sharakshara to adapt to your workflows—so that it can help you better understand and manage your data.

We strongly recommend that you take sufficient time to go through the initial setup guides and training materials to gain a complete understanding of how Sharakshara can support and enhance your institution’s operations in the best possible way.

Preparing Your Institution for Sharakshara
     The first and most important step for any institution is to assign a key person or a dedicated team with the responsibility of learning and managing the Sharakshara App.
Based on our experience working with many institutions, those that form a small internal team to learn the system thoroughly are the most successful in implementing and using Sharakshara effectively.
We recommend allowing administrators and teachers to explore the application, understand the modules, and get comfortable with the workflows before full-scale usage. This ensures smoother adoption across the institution.

Implementation
Sharakshara is a complete School Management ERP, meaning it is capable of managing your institution entirely online—from academics to administration.
The implementation process usually takes a few weeks to a couple of months, depending on:

• The size of the institution

• Existing processes

• Volume and format of available data

Implementation is carried out in multiple phases, with the most important phase being Data Entry.

Data Entry
Your institution already has a large amount of existing data, which may be stored offline or across different digital formats. For successful implementation, this data needs to be carefully gathered, verified, and entered into the Sharakshara App.
Accurate data entry ensures:

• Smooth day-to-day operations

• Meaningful reports and insights

• Reliable communication with parents, students, and staff

User Dashboards & Access
Sharakshara provides role-based dashboards for different users:

• Super Admins have access to all institutional data

• Admins manage assigned modules

• Teachers handle academic activities

• Students and Parents access their respective dashboards

This ensures data security while giving every user exactly what they need.

Hosting & Deployment
Sharakshara can be deployed based on your institution’s requirements:

• Cloud-based hosting

• Institution-managed server

Each option has its own advantages, and the implementation approach may vary accordingly.

Workflow Understanding & Training
While setting up Sharakshara, it is highly recommended to:

• Understand workflows for admins, teachers, students, and parents

• Train users based on their roles

A best practice followed by many institutions is to document or print workflow guides and share them with staff members to make onboarding easier and faster.

Integrations
Sharakshara can be integrated with various third-party services your institution may already be using, such as:

• SMS services

• Email notifications

• Biometric attendance systems

• Other external tools

These integrations can be configured from the Sharakshara Admin Panel to ensure seamless communication and automation.